Guidelines and Requirements
CCM Guidelines and Guidance Notes
- Guidelines and Requirements for Country Coordinating Mechanisms
download [ PDF - 321 KBعربي中文EspañolFrançaisРусский ] - Decision Points related to Country Coordinating Mechanisms at the 19th, 20th and 23rd Board Meetings between 2009 and 2011
download [ PDF - 20 KB ] - CCM Recommendations approved by the Board at the Tenth Board meeting in April, 2005
download [ PDF - 41 KB ] - Decision points related to Country Coordinating Mechanisms at the Ninth Board Meeting in Arusha from 18 to 19 November 2004
download [ PDF - 43 KB ]
Requirements Framework
Self Assessment Checklist Tool
Supporting Templates
Meeting Minutes Templates
The following CCM minutes template is a recommended good practice tool for CCMs to use. It was designed to:
- Promote good governance
- Improve the effectiveness of meetings
- Enhance the quality of decision making
- Help bring greater transparency in dealing with issues specific to CCM work
- Represent an important source of information for feedback to its constituencies
- Build the CCM institutional memory
- Build the capacity of new CCM members
- Document good governance practices.
The present template was designed after an in-depth analysis of around 3,000 pages of CCM minutes in preparation of Round 9 proposal submission to the Global Fund. The study showed that:
- Less than 25% of the analysed minutes provided the expected level of information
- The remaining 75% of minutes lacked even basic information (especially about attending members)
- Meetings were not well structured
- There was poor reporting on discussions held between the participating members
- Decisions were not clearly recorded, if at all; and
- There was an extensive use of local acronyms with no glossary for external or new users (such as the incoming CCM members)
The study concludes that the overall quality of CCM minutes needs to be improved so as to provide useful and timely information first and foremost to the CCM, its stakeholders, as well as a wider circle of potential users including the Global Fund, technical support partners and the public at large.
While recommended as a tool by the Global Fund, it is important to note that the CCM minutes template is not compulsory. However, we do encourage CCMs to feel free to adapt it to their needs or to incorporate parts of it into the CCM’s existing minutes template.
The template is available in Microsoft Word and Excel and will be available in the near future in additional languages.
- CCM Minutes Template in Word
download [ DOCX - 62 KB ] - CCM Minutes Template in Excel
download [ XLS - 290 KB ]