Guidelines and Tools

Global Fund Policy  

1. Global Fund Policies & Guidelines 

2. Operational Guide: the key to Global Fund policies & processes
   download (PDF - 1 MB) 

3. Operational Policy Manual
   download (PDF - 3 MB) 

4. Guidelines for Budgeting in Global Fund Grants
   download (PDF - 1 MB) 

LFA Manual

1. LFA Manual - Composite - July 2011
   download (PDF - 2 MB)  

LFA Manual - By Section - July 2011

1. Cover (PDF - 42 KB) 
2. Foreword from the Director of Country Programs Cluster (PDF - 28 KB) 
3. Introduction to the Manual (PDF - 23 KB) 
4. Section A – Introduction to the Global Fund (PDF - 210 KB) 
5. Section B – Practical arrangements (PDF - 136 KB) 
6. Section C – LFA role before implementation (PDF - 471 KB) 
7. Section D – Implementation of grants (PDF - 318 KB) 
8. Section E – Grant renewals (PDF - 291 KB) 
9. Section F – Grant amendments (PDF - 77 KB) 
10. Section G – Grant closure and continuity of services (PDF - 88 KB) 
11. Section H – Special circumstances (PDF - 349 KB) 
12. Section I – Global Fund Essentials (Finance, M&E and PHPM) (PDF - 139 KB) 
13. Annexes (PDF - 682 KB) 

LFA Communication

1. GF-LFA Communications Protocol
   download (PDF - 39 KB) 

2. LFA In-country Communications Protocol
   download (PDF - 45 KB) 

3. Tool for Communicating findings to PR
   download (PDF - 27 KB)  

4. In Country Communication Recommendation (May 2010)
   download (PDF - 125 KB) 

Conflict of Interest

1. LFA Conflict of Interest Guidelines
   download (PDF - 161 KB) 

Country Team Approach (CTA)

1. LFA Role in Country Team Approach (Oct 10)
   download (PDF - 61 KB) 

Communication with the Office of the Inspector General (OIG)

1. Protocol between the OIG and the GF for managing the audit process
   download (PDF - 177 KB) 

2. Protocol between the OIG and the GF for the Coordination of Allegations and Investigations
   download (PDF - 188 KB) 

LFA Tools and Guidelines  

Before Grant Implementation

PR Assessment Reports and Guidelines

1. PR Background Analysis (March 2011)
   download (DOC - 184 KB) 

2. New PR Assessment Report (March 2011)
   download (DOC - 307 KB) 

3. LFA Guidelines PR Assessment (March 2011)
   download (DOC - 409 KB) 

4. Repeat PR Assessment Report Template (March 2011)
   download (DOC - 350 KB) 

5. Funds Flow Fraud And Abuse Risk Analysis (March 2011)
   download (XLSX - 18 KB) 

PR Assessment Tools

1. FMS Assessment Tool (March 2011)
   download (DOC - 228 KB) 

2. Sub-recipient Management Assessment Tool (March 2011)
   download (DOC - 111 KB) 

3. LFA M&E Assessment Checklist (March 2011)
   download (DOC - 132 KB) 

4. PHPM Assessment Tool (March 2011)
   download (DOC - 199 KB) 

5. PMC Assessment Tool (March 2011)
   download (DOC - 132 KB) 

6. LFA Budget Review Checklist (March 2011)
   download (DOCX - 117 KB) 

7. LFA Budget Review Guidance Note (March 2011)
   download (DOCX - 125 KB) 

First Disbursement

1. PR First Disbursement and LFA Recommendation Form Excel
   download (XLS - 168 KB) 

2. Guidelines LFA Recommendation for First Disbursement
   download (PDF - 43 KB) 

Grant Consolidation

1. Consolidation Assessment Report into an SSF (Nov 2010)
   download (XLS - 185 KB) 

2. Transition to SSFs Checklist (Nov2010)
   download (DOC - 281 KB) 

3. PR First Disbursement and LFA Recommendation Form for Consolidated Grant Excel
   download (XLS - 165 KB) 

Risk Management, including Fraud Prevention

1. LFA assessment of Country and PR risks (Feb 2011)
   download (PDF - 242 KB) 

2. Role in the identification of fraud risks (Mar 2011)
   download (PDF - 307 KB) 

3. Risk of Theft and Diversion of Medicines Assessment Tool (September 2011)
   download (DOC - 406 KB) 

PHPM

1. LFA Country Profile Assessment (April 2011)
   download (DOCX - 121 KB) 

2. LFA Procurement Plan Assessment Templates (April 2011)
   download (DOCX - 74 KB) 

3. LFA ToRs for country profile assessment annex 3
   download (DOCX - 158 KB) 

4. PSM Guidelines and Tools 

5. LFA Terms of Reference for AMFm (June 2010)
   download (PDF - 334 KB) 

6. LFA Terms of Reference for Spot Checks (February 2011)
   download (PDF - 657 KB) 

7. LFA AMFm Spot Check Tool (February 2011)  
   download (XLSX - 39 KB) 

CCM 

1. LFA template Phase A Basic Expanded Funding  
   download (DOC - 97 KB) 

2. LFA template Phase B Basic Funding  
   download (DOC - 57 KB) 

3. CCM Funding LFA ToR  
   download (PDF - 762 KB) 

4. CCM Guidelines and Tools 

Renewals

1. LFA Assessment Report Guidelines (February 2012)
   download (DOC - 455 KB) 
2. LFA Assessment Report Template (February 2012)
   download (DOC - 351 KB) 
3. LFA Assessment Financial Report Template (February 2012)
   download (XLSX - 54 KB) 
4. LFA Periodic Budget Review Checklist (February 2012)
   download (DOC - 383 KB) 

Verification Of Implementation 

Revised PU/DR forms mandatory for use from 30 June 2011 

1. Progress Update/Disbursement Request Guidelines (May 2011)
   download (PDF - 257 KB) 

2. Progress Update/Disbursement Request Forms (May 2011)  
   download (XLS - 720 KB)  

3. Progress Update/Disbursement Request Training Library Slides (May 2011)
   download (PPTX - 1 MB) 

4. Grant Rating Tool  
   download (XLS - 63 KB) 

5. Grant Rating Tool Guidance Note  
   download (DOCX - 37 KB)  

6. Euro Payment Template (May 2011)
   download (DOCX - 28 KB) 

Price Quality Reporting 

1. PQR LFA ToR  
   download (PDF - 2 MB) 

M&E 

1. M&E Guidelines and Tools 
2. LFA OSDV and RSQA Guidelines Final OPM  (19 December 2011) 
3. RSQA TB/Malaria/HIV 

Enhanced Financial Reporting 

1. Guidelines for Completing the EFR  
   download (PDF - 130 KB) 

2. Enhanced Financial Reporting: LFA statement of work  
   download (DOC - 34 KB) 

3. Enhanced Financial Reporting:  LFA review template (Excel)  
   download (XLS - 68 KB) 

Annual Audit 

1. Guidelines for Annual Audits of PRs and SRs’ Financial Statements   
   download (PDF - 563 KB) 

2. LFA Review of the PR/SR audit arrangements and audit reports   
   download (XLS - 127 KB) 

Anti-Terrorism Certification 

1. Anti-terrorism LFA Statement of Work (March 2011)
   download (PDF - 112 KB) 

2. LFA Certification (Anti-terrorism) (March 2011)  
   download (DOC - 74 KB) 

UNITAID 

1. UNITAID Drug disbursement request form LFA review template  Excel  
   download (XLS - 107 KB) 

Training Plans 

1. ToRs for review of Training Plans to be submitted by PRs to LFAs and Secretariat  
   download (DOC - 80 KB) 

LFA Training material 

• See Training Material and Workshops section 

Other 

1. Standard Form Grant Agreement  
   download (PDF - 407 KB)