• VIETNAM - SEPTEMBER 2011

    8th East Asia and Pacific Regional Meeting
    Hanoi, Vietnam
    27-29 September 2011

    Objectives: 

    • Provide Global Fund updates to East Asia and Pacific country representatives (Principal Recipients and Partner Organizations);
    • Facilitate solving existing grant bottlenecks in Financial System Management, Procurement Supply Management and Monitoring & Evaluation areas;
    • Foster understanding and management of financial and programmatic risks while ensuring value for money, equitable access and the promotion of rights;
    • Share country experiences and good practices in implementing Global Fund - Supported Programs; and
    • Optional Day 3, 29 September 2011
    • Grant Negotiation Sessions: Finalize grant negotiations for remaining Round 10 grants or Phase 2 grants
    • Civil Society Workshop

    Day 1: Tuesday, 27 September 2011

    Objectives: (plenary presentations and panel discussions)  

    • To provide an overview of the EAP Portfolio and Global Fund Board decisions; and
    • To highlight key Global Fund reforms and initiatives designed to strengthen systems, risk management and participation of civil society and affected populations and to discuss good practice in the region.

    08.00-8.30 Opening Ceremony (including an overview of the EAP portfolio)

    08.30-9.15 Keynote Address 

    09.15-10.00 Global Fund Board Decisions 

    10.00-10.15 Group photograph 

    10.15-10.30 Coffee break 

    10.30-11.00 Global Fund News Headlines (Civil Society / CCM / Grant Architecture / Periodic Review / Financial System / Legal / Monitoring & Evaluation / Performance Based Funding / Procurement Supply Management / Risk Assessment and Risk Management) Presentation 

    11.00-11.30 Global Fund Strategy for 2012-2016 (Presentation)

    11.30-12.45 Equity, Access, Rights and Dignity: SOGI, Gender and other KAP Initiatives Presentation and Panel discussion

    12.45-13.45 Lunch Break 

    13.45-14.15 Global Fund Architecture (Grant Architecture - Single Stream of Funding and Consolidated Proposals Periodic Reviews / Presentation, Q&A)

    14.15-15.15 Improving Program Effectiveness (Value for Money, Cost Effectiveness and Equity / Health System Strengthening Presentations / Q&A)

    15.15-15.30 Coffee break 

    15.30-17.30 Partnerships for Health – what works, what doesn’t work Presentation (Panel Discussion with case study examples from the Region)

    17.45 Welcome Reception and a Short Film on Cooperation Between the Global Fund and Viet Nam
    MoH Viet Nam

    Day 2: Wednesday, 28 September 2011

    Objectives: (plenary presentations and panel discussions)  

    • To conduct in-depth functional workshops providing policy updates discussing new developments and challenges and giving an opportunity to have a hands-on experience with case studies;
    • GF functional teams’ key presentation (45 min);- Discussions and / or practical exercises;
    • Discuss issues, concerns and suggestions from the field; and
    • Rapporteurs from countries summarize the session outcomes.

    Note:   

    • M&E, Finance and PSM morning and afternoon sessions will be the same
    • While we are not expecting presentations, the country participants will need to come to each session prepared to engage regarding the country particular situation

    08.00-12.00  

    Room 1: M&E Clinic  

    Room 2: Financial System Management Clinic (Both PR and SR focus)  

    Room 3: Procurement Supply Management Clinic
    Download 

    Room 4: Grant Architecture and Periodic Review
    Download 

    12.00-13.30 Working Lunch 

    Room 1: Counterpart Financing 

    Room 2 and 3 (Joint Session): Civil Society / Private Sector  

    Room 4: CCM Guidelines and Operation CCM team  

    13.30-17.00 

    Room 1: M&E Clinic

    Room 2: Financial System Management Clinic (Both PR and SR focus + New PUDR)

    Room 3: Procurement Supply Management Clinic

    Room 4: Risk Assessment and Risk Management 

    19.00 

    Reception 

    Day 3: Thursday 29 September 2011

    Objectives: (plenary presentations and panel discussions)

    • To wrap-up the Regional meeting and follow-up the issues arising from the sessions

    09.00-10.30 Feedback from Sessions and Discussion 

    10.30-11.00 Feedback from Sessions and Discussion 

    11.00-11.30 Closing Address 

    11.30-12.00 Closing of the Regional EAP meeting 

    12:00-13:30 Lunch Break

    An optional afternoon session 

    A. For Grant Implementers to finalise outstanding grant negotiation issues

    Objective: 

    1)To use the opportunity of the regional meeting to finalize any issues in relation to grant signings (i.e. Round 10, Phase 2 or others)

    Note: The Afternoon Session is applicable to Pre-Registered Participants.
    Early advice is needed so that time can be allocated to discuss particular grant negotiation issues with any of the Global Fund specialist teams.

    B. For Civil Society representatives

    Objective: 

    1) To strengthen civil society’s capacity to meaningfully engage in Global Fund processes

    13.30-15.00  

    Room 1: Finance Issues

    Room 2: M&E Issues 

    Room 3: Procurement Supply Management Issues

    Room 4: Technical Assistance Needs Discussions with Partners

    Room 5: Legal Discussions

    Room 6: Civil Society Workshop

    15.00-15.30 Coffee Break

    15.30-17.30 

    Room 1: Finance Issues

    Room 2: M&E Issues 

    Room 3: Procurement Supply Management Issues

    Room 4: Technical Assistance Needs Discussions with Partners

    Room 5: Legal Discussions

    Room 6: Civil Society Workshop

    On-site visits 26 September 2011

    8:15-11:45 

    Group 1 Site visits to HIV Tu Liem District, Ha Noi
    Agenda: Visit to District Health Centre, briefing on HIV/AIDS prevention and control activities at district level

    Group 2 Site visits to HIV Long Bien District, Ha Noi
    Agenda: Visit to District Health Centre, briefing on HIV/AIDS prevention and control activities at district level

    Group 3 Site visit to the National Tuberculosis Control Program (NTP) at the National Lung Hospital, Ha Noi
    Agenda: Briefing on National Tuberculosis Control in Vietnam and the Global Fund support to TB component; Visit to Laboratory, TB Department, Department of Opportunistic Diseases and Haematology Department

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