Country Coordinating Mechanism

Oversight

Providing oversight to funding request development, grant negotiation grant implementation and grant closure is considered an essential function of the Country Coordinating Mechanism. Country Coordinating Mechanisms are, in fact, required to have an oversight plan in place.

The core principle of oversight is to ensure that resources – financial and human – are being used efficiently and effectively for the benefit of the country.

The Grant Dashboard is a tool that was developed by Grant Management Solutions (GMS) in conjunction with the Global Fund. It provides decision-makers with an overview of a grant with respect to:

  • Financial performance
  • Programmatic status
  • Management information

The dashboard includes two tools:

  1. Country Coordinating Mechanism Oversight Tool: This is an Excel spreadsheet that uses existing data (including the information in the Progress Update/Disbursement Request) to provide an overview of performance in real time.
  2. Country Coordinating Mechanism Summary Tool: This does not require data entry, as it is a subset of the Principal Recipient Management Dashboard, a complementary tool that allows Principal Recipients to understand and review the performance of their programs. The Country Coordinating Mechanism Summary Tool allows the Country Coordinating Mechanism to add items to the Principal Recipient’s improvement plan. Access the tool on our Management Tools page.

In terms of oversight, the Country Coordinating Mechanism and the Principal Recipient have complementary roles. The Country Coordinating Mechanism’s role is to focus on the “big picture” and ensure that performance-based funding is on track; it is not supposed to focus on the day-to-day details of grant implementation. The Principal Recipient’s responsibility is to monitor and evaluate the implementation of grants.

The Grant Dashboard is also useful for governance of the Country Coordinating Mechanism and its communications with individual constituencies.