Office of the Inspector General

Data Management at the Global Fund

22 May 2018

The Global Fund relies on the availability of reliable financial, allocation and programmatic data to make critical business decisions. The 2017 – 2022 Strategy emphasizes the use of data to measure and maximize impact. Thus robust governance, risk management and control processes are required to ensure that the Global Fund can operate effectively and achieve its strategic objectives.

The Secretariat has taken several steps in recent years to improve data management. These include an integrated system to manage financial data, with effective controls and automated reporting capabilities for analysis and decision-making. Similar controls have also been established to manage the accuracy and completeness of data related to country allocations.

Yet, whilst good practices are in place in these key areas, the organization still needs an overarching strategy for data management. Clear expectations are yet to be defined around key aspects of data availability and maintenance, as well as consistent policies, processes and controls to ensure ownership and accountability for data quality. As a result, key data elements are often managed in silos, with a varying degree of maturity in data management practices across the organization. The level of maturity in these practices ranges from ad-hoc in some business areas to actively managed in others.

Whilst financial and allocation data are well managed, processes and controls for data related to procurement or program impact are generally limited or not formalized. Ownership and accountability for these data sets are not always clear and, due in part to limited leverage of technology, there is significant reliance on manual workarounds and a few key individuals. However, the OIG did not identify any material errors in the final data outputs that were used for management information and decision-making.

The Secretariat identified these challenges before the commencement of the audit and has launched several initiatives to address data management at an organizational level. This includes the development and implementation of a data management strategy. Once implemented, the strategy is expected to produce a data catalogue supported by clear delineation of roles, responsibilities and accountability for quality of key data in the organization. Technology is expected to be a key enabler for data management and will be incorporated into the strategy design and operationalization.

  • Data Management at the Global Fund (GF-OIG-18-009 - 22 May 2018)
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For more information:

Etienne Michaud
Email:
Telephone: + 41 (0)58 791 1087

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The Office of the Inspector General safeguards the assets, investments, reputation and sustainability of the Global Fund by ensuring that it takes the right action to defeat AIDS, tuberculosis and malaria. Through audits, investigations and consultancy work, it promotes good practice, reduces risk and reports fully and transparently on abuse.

Established in 2005, the Office of the Inspector General is an independent yet integral part of the Global Fund. It is accountable to the Board through its Audit and Ethics Committee and serves the interests of all Global Fund stakeholders. Its work conforms to the International Standards for the Professional Practice of Internal Auditing and the Uniform Guidelines for Investigations of the Conference of International Investigators.

The Global Fund believes that every dollar counts and has zero tolerance for fraud, corruption and waste. Through its whistle-blowing channels, the Office of the Inspector General encourages all to speak out to report fraud, abuse and human rights violations that prevent Global Fund resources from reaching those who need them.